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Title
Text copied to clipboard!Documentation Coordinator
Description
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We are looking for a Documentation Coordinator who will be responsible for organizing, managing, and supervising company documentation within our organization. This role plays a key part in ensuring that documents comply with applicable regulations, industry standards, and internal company procedures. The Documentation Coordinator will collaborate with various departments to ensure effective storage, archiving, and access to documents, both in paper and electronic formats.
Key responsibilities include developing and implementing document management procedures, version control, maintaining records, and ensuring the security and confidentiality of information. The candidate should be proficient in working with Document Management Systems (DMS), understand data protection regulations (such as GDPR), and be able to communicate effectively with project and administrative teams.
The ideal candidate is organized, detail-oriented, and independent, with experience handling technical, legal, or administrative documentation. Proficiency in English is required for reading and creating documents. Experience in regulated environments such as pharmaceutical, construction, or legal sectors is a plus.
We offer stable employment in a dynamically growing company, opportunities for professional development, and a friendly and supportive team environment.
Responsibilities
Text copied to clipboard!- Manage document flow within the company
- Create and update documentation procedures
- Control versions and archive documents
- Ensure compliance of documentation with legal regulations
- Collaborate with departments on project documentation
- Maintain document registers and records
- Train employees on document management procedures
- Implement and operate DMS systems
- Manage document access and security
- Prepare reports and analyses related to documentation
Requirements
Text copied to clipboard!- Higher education (preferred: administration, management, archival science)
- Minimum 2 years of experience in a similar role
- Knowledge of GDPR and archiving principles
- Excellent organizational skills and attention to detail
- Experience with DMS systems
- English proficiency at B2 level
- Strong communication and teamwork skills
- Independence and initiative
- Proficiency in MS Office
- Experience in regulated industries is a plus
Potential interview questions
Text copied to clipboard!- What experience do you have in document management?
- Have you worked with DMS systems before?
- What data protection regulations are you familiar with?
- Do you have experience in a regulated environment?
- How do you handle organizing large volumes of documents?
- Can you train others on documentation procedures?
- What tools do you use for archiving documents?
- Do you hold any certifications related to document management?
- What are your expectations for this role?
- Are you proficient in English for working with documentation?
